Hard Copy or Online Copy, Which Is Better?

These days, data is increasingly the driving force behind big and small business. It has been estimated that if a company suffers a total loss of vital business data, there is a 60% chance that company will fail within the next 6 months. Inadequate backups are an obvious business hazard, so the question is what do you do to ensure all your information and data are completely secure? Which form of backing up your data is the one to go with - online of hard copies?

Like many things in life, the answer isn't as clear cut as most people would like to believe it is. A mix of hard copy and online data backup is probably the safest bet. You never want to put all of your eggs in one basket.

As far as hard copy is concerned, the technology has involved greatly, but it's still flawed as is anything that requires human interaction. Data storage devices are able to break, they are prone to everyday wear and tear, and humans can press the wrong buttons or forget a step of the backup process entirely. Using hard copy runs a risk like any other mechanical device.

Online data storage can be more reliable, but if you intend to store large amounts of data, the price can become a deterrent. A fair amount of experience is necessary to install and operate any kind of backup software, and a broadband internet connection is usually required. No internet connection is 100% reliable, nor is software.

If cost is a major issue for you or your company, a solution might be to utilize both forms of data backup. Any data considered vital to your company could be backed up in online data storage while everything else can taken care of with hard copies. The main issue is deciding which information would be considered the most crucial. Some areas you should consider for online backup include business continuity, legal and regulatory requirements, data protection regulations, disaster recovery protocol and software, customer and supplier data, payroll records, product specifications and email sent or received by your business. There are many other areas that might need to be considered depending on what type of business you run. It is a good idea to consult with your lawyer and accountant to discuss what other information they might deem vital enough to necessitate an online backup.

Whether you choose to use hard copies or online storage for your data, ensure that your company is protected and every piece of vital information is secure. The cost and the effort are better than the possible outcomes if you don't secure your information. You don't want your business to join the ranks of companies closing down for good due to the loss of their most valuable asset - their data.

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